When a student fails to earn a passing grade in any class

If the student has not completely withdrawn but has failed to earn a passing grade in at least one class for the term, federal regulations require the school to determine whether the student established eligibility for financial aid. Eligibility is based on if the student attended at least one class or participated in any CCC academic-related activity. All disbursed funds must be returned to the respective federal and institutional aid programs if the student cannot prove that he/she began attendance.

Students who receive all failing grades at the end of the term

Financial aid is awarded under the assumption that the student will attend California Christian College (CCC) for the entire term for which federal assistance was disbursed. When the student has failed to earn a passing grade in at least one class for the term, federal regulations require the school to determine whether the student established eligibility for funds disbursed by attending at least one class or participating in any CCC academic-related activity. If the school cannot verify that the student attended CCC, all financial aid must be repaid to the federal and institutional programs. The student’s account will be charged and the student will be responsible for any balance due.

When the student has a combination of fail and withdraw grades for the term, approximately 50% of the financial aid must be repaid. The student’s account will be charged, and the student will be responsible for any balance due.

If the student can prove to have participated in a CCC class or academic-related activity past the 60% date, the student will not be required to return any disbursed financial aid. The student’s account will be updated and the student will be responsible for any other charges that may have been applied to their account.

Students who are able to verify attendance beyond CCC’s records may submit supporting documentation to the CCC Business Office. The student must submit supporting documentation within 30 days from the last date of the term. Recalculations for aid eligibility will not be performed for documentation received after that date.

Repayment calculation process

Once grades are posted for the student who receives all failing grades, the CCC Business Office will return all unearned aid back to the federal and institutional programs and the student’s account will be charged. The CCC Business Office will mail a notification letter with the repayment amount(s) to the student’s permanent address. The student’s account will be updated, and the student will be responsible for any balance due. A statement reflecting these charges will be sent to the student by the CCC Business Office.